Boatbuilding
Administrative Support
The following are examples of job functions for an Administrative Support role that demand some level of proficiency with digital tools, devices, and systems:
- Processing various documents such as Work Estimate Requests (WERs), Defect Advisory Notices (DANs), Warranty Claims, Security Deviations, and Hull Surveys
- Helping to maintain and update company policies and procedures, providing professional support, and managing internal company events
- Maintaining payroll and expense records
- Maintaining scheduled reports and department logs
- Maintaining communications with internal and external parties
- Coordinating agendas, sending meeting invitations, booking meeting rooms, and arranging IT resources
Examples of Digital Tools, Devices and Systems for Administrative Support
- Microsoft Office Suite (Windows Operating System, Word, Excel, PowerPoint)
- Microsoft Teams, G-Suite, Calendly, and other software applications/online calendars for scheduling
- Microsoft SharePoint or similar applications for document management and storage and collaboration platform
- Apple iWorks or Google Docs for sharing online documents
- Zoom, WebEx, Microsoft Teams, GoToMeeting, and similar applications for video conferencing
- Microsoft Outlook, Gmail, Slack, etc. for communication and correspondence
- Electronic document management system (eDMS)/online filing system to store, organize, and manage documents in the form of electronic files
- Using Adobe Acrobat or Photoshop for content creation, creating or editing office newsletters, developing outreach material for the program, or official correspondence
- Internet search, data handling, and processing to create researched notes and talking points for senior management
- Web applications to perform online transactions for travel bookings
- Human resource management system
- Customer Relationship Management software for scheduling appointments and communication with clients and other stakeholders
- Common office equipment such as printers, scanners, fax, etc.
- Online payment management systems that automate paying vendors and receiving invoices, etc.